Management of school can seem like a complex chain of jumbled up process if not handled well. If the workflow is processed systematically then the management seems like a swift shift from one gear to another, a smooth progression from one task to another.
We all know that School Management System helps in various functions such as data collection and organization, communication between teachers and students/parents, transport tracking, managing library etc. Having all the functions running online can make management even easier. This blog will discuss some points on how online school software can help you in school management.
- Better Data Security and Data Management
Schools can accumulate huge amounts of data over the years. It includes student data which keeps on updating, faculty and staff data, school management data, financial data etc.
Using school management software online saves data on cloud instead of your devices. Apart from saving space, cloud storage is great for having a backup of all the data. School management data consists of large amount of data which will be hard to recover in case of a system crash.
Storing data online also serves the purpose of organizing and sorting the data. This will make it absolutely easy for school staff to find information.
- Anytime Access
Online access makes it possible for students, parents, teachers and staff members to access and manage school data from anywhere in the world. This means that staff and students can work from home on the days when they can’t make it to school.
Web access also means anytime access. Online software provides 24×7 accessibility. This would allow the staff and faculty to work after hours to get the work done in time. This also allows the parents to quickly get their queries resolved using the chat facility provided in the software. Being able to login to parent portal means that parents can pay fees, check schedule and exam results from any device if they are travelling.
- Preserve Documents
Uploading documents such as class time-table, exam syllabus, study material, test papers etc. is easier than printing out hard copies and distributing them. Printed papers require care. They can be ruined by mere coffee stain, or get lost within other bundles of paper, or simply deteriorate with time.
The advantage of uploading documents on online school management software is that the documents can be preserved for years. It is also easier to distribute assignment and course related material among the students.
Library has always been an essential part of school life. Books related to the course, as well as books that tickle the imagination and creativity of students are found in library. It is a place that helps students develop their personality and inspires them.
The plus point of having an e-library is that students can issue a book online and read it online as well. This will allow unlimited issuing of the books so that everyone can get their copies. These libraries can have academic papers in their collection as well. Academic papers help students to read about theoretical and practical application of the topics they study about.
Providing an online library would mean that it can be accessed at anytime. E-library provides so many benefits to the students, but at the same time it makes management of library much easier. Librarian can keep a track of book, articles, and magazines being read by students. This would also prevent library assets from getting lost.
- Easy Data Analysis
One of the biggest benefits of having online software for school management is that analysis becomes very easy and fast. Once the staff feeds information to the online ERP system it uses its algorithm to give us the analysis based on the data.
These algorithms can be used to prepare much analysis such as creating reports for a student’s academic performance. It can also perform complex tasks such as analyzing finances to measure the amount of profit or loss the school is making. Such analysis can help to school in planning the future of the school, ways to invest to make the school even more efficient and better. The data is presented by ERP in the form of graphs, statistics, bar chart, etc.
Built in analysis algorithms and report formats save a lot of time and reduces chances of factual error to almost zero.
The only thing you need to make online school software work is good security and fast internet connection.
Once these things are made available, there shouldn’t be anything that will stop your school from using online software for school management. It saves a lot of time, space and energy. After all, management is all about using these three resources in the most efficient way possible.