Must-Have Qualities of a Good Student Management SoftwareStudent management is crucial for the success of every academic institution. As you might know, it was difficult for schools to record and manage student data in the past. Luckily, with the arrival of different student management software on the market, student management is no longer a headache for academic institutions.

As there are many software vendors, choosing the right software determines your success. To manage your institution effectively, you need an integrated student management system.

Here is a list of must- have qualities of a good student management software. Let’s have a look.

Must Read: Student Information System Features To Catapult Your Schools To the Top

1. Student Management: This module helps you to record all academic and personal data of students in a systematic manner.

Characteristics:

•  Keep up all data about each student in an orderly manner
•  Student data can be edited whenever it is needed
•  Alumni student data can viewed in this module
•  Batch and course data can be modified easily

2. Enquiry and Admission Management: Proper response to queries helps you to carry out admission procedures in a timely manner. Since this module is a self automated system you can respond to admission enquires effectively.

Characteristics:

•  Online enquiry and feedback forms
•  Separate enquiry system for each course
•  Email/sms follow up system
•  Automated per day enquiry report generation

3. Online fee management: The online fee management module helps you to keep an orderly data of fee receipts of each student on batch wise. As the fee module is customizable, there are options for fee waivers and special fees entries.

Characteristics:

•  Automated Billing
•  Payment via internet banking
•  Various kinds of fee, such as fine and other charges can be collected easily
•  Authentication of fee structure of various classes can be done precisely
•  Fee dues reminder

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4. Exams/ Tests Management: The exam/test management is an amazing module to organise exams and publish results without delay. Publication of examination results such as internal/external tests, class tests, quizzes, etc. can be done precisely via online.

Characteristics:

•  Results of all types of exams/tests via online
•  Online planning and evaluation process
•  Exam schedules can be prepared effectively
•  Instant evaluation reports of online tests
•  Copy of test reports will be sent to parents via parent communication portals
•  Categorized publication of results(Batch wise/ student wise)

5. Attendance Management: You can manage the attendance of students of all courses with this module. Student involvement can be checked easily.

Characteristics:

•  Course wise or batch wise attendance management can be done easily
•  Attendance percentage of each student can be viewed instantly

6. Library Management: Library management is an amazing module which helps you to check the reading habits of students. As it is completely automated, you can track the issuing and receiving data of books accurately at a click.
Characteristics:

•  Storing all book details at one place is possible with volume, author, number of books, etc.
•  Search book at a click
•  Borrowing and receiving books data can be recorded easily
•  Reading habits of students can be checked

So, keep in mind all these 6 qualities to choose the right student management software for your school.

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